Process monthly Purchase Card reconciliations for AVP.Obtain and submit monthly exempt sick and vacation hours for AVP and FMT.Escorting exterminator to College-owned condo on Walnut Lane, when tenant is unavailable.Attending property appraisals, as needed.Homeowners and renters insurance tracking.Create and manage Purchase Orders including obtaining all signatures/approvals.Interface with vendors on orders, scheduling, follow-up, and billing.
Assist with space management reservations and coordination for Facilities Management Team (FMT).Manage calendar for Associate Vice-President (AVP) and constituents, including Zoom meetings, in-person meetings, and conference calls.Sort and distribute incoming and outgoing mail.Serve as first point of contact for internal and external guests, and answer telephone inquiries.
The position schedules departmental meetings and manages the Associate Vice President’s calendar, coordinates travel arrangements, administers purchase card reconciliation, creates purchase orders, assigns project numbers and manages capital project files, processes utility bills for payment and filing and enters utility data in the database, assists with professional organizational functions, acts as a liaison between partnering departments, and supports the Board of Managers Property Committee. The Administrative Coordinator I is the face of the Facilities operation providing a welcome greeting and direction to visitors and vendors of the Facilities Service Building while also providing administrative support for department constituents, procurement, and supporting the Associate Vice President. Swarthmore College was recently ranked number 3 in the 2021 US News Best National Liberal Arts Colleges rankings. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility.